Some small businesses just need clean books. Others need bookkeeping and payroll running on time, sales tax filed every month, 1099s prepped at year-end, and quarterly deadlines handled without a single late notice. That’s full service bookkeeping.
If your company has employees, contractors, or stacked tax obligations, our bookkeeping and payroll services for small business take the whole financial back end off your plate. One team. One platform. One bookkeeper who knows your business.
What Full Service Bookkeeping Includes
Full service starts with a monthly bookkeeping plan and layers on the additional services growing small businesses need — all under one bookkeeping team.
Monthly Bookkeeping Foundation
Reconciliations, transaction categorization, and monthly financial reports.
Payroll Processing
Running payroll for W-2 employees and 1099 contractors. Direct deposit, pay stubs, and payroll taxes filed automatically.
Sales Tax Filings
Sales tax calculated, filed, and paid on time — monthly or quarterly, depending on your state.
1099 Preparation
Every contractor 1099 prepped and filed at year-end. We track contractor payments all year so January doesn’t turn into a scramble.
Quarterly Compliance
941s, state withholding, and other quarterly tax filings handled before the deadline. No tax penalties, no late notices.
Year-End Clean-Up
Books finalized, 1099s issued, W-2s sent, and everything handed cleanly to your accountant for income taxes.
Benefits of Integrated Bookkeeping and Payroll Services
Combining bookkeeping and payroll under one provider isn’t just convenient — it’s structurally better for your small business.
Save Time and Focus on Growth
Small business owners reclaim an average of 4 to 8 hours a week by outsourcing bookkeeping and payroll services. That’s an entire workday returned to your company, every week.
Minimize Costly Errors and Tax Penalties
Outsourcing payroll services minimizes human error and helps avoid expensive tax audit triggers and non-compliance penalties. Missing payroll tax deadlines or misclassifying workers can trigger heavy IRS penalties. Professionals automatically manage filings and stay compliant with local, state, and federal tax regulations.
Real-Time Financial Visibility
Integrating bookkeeping and payroll provides real-time visibility of expense reports and labor costs. Organized historical bookkeeping data also makes it easier to predict cash flows and set realistic budgets.
One Platform for Payroll, HR, and Benefits
Integrated solutions manage payroll, HR, and employee benefits in one platform, reducing administrative burdens. When bookkeeping and payroll services run together, they form the foundation of your company’s financial health.
Who Full Service Bookkeeping Is For
Small Businesses With Employees
W-2 staff who need to get paid reliably every pay period, with payroll taxes filed and benefits administered correctly.
Companies With 1099 Contractors
Even one or two contractors adds year-end work most owners forget about until January.
Businesses With Sales Tax Obligations
Retail, e-commerce, certain services, or multi-state activity all create sales tax filing requirements.
Growing Operations
Where the bookkeeping list keeps getting longer and you’ve stopped trying to manage it all yourself.
Outsourced vs. In-House Bookkeeping and Payroll
The Cost Comparison
A full-time in-house bookkeeper or HR generalist runs $55,000+ per year in salary plus benefits. Outsourcing bookkeeping and payroll services runs roughly $700–$1,000/month for most small businesses — a fraction of the in-house cost.
Access to Expertise
When you outsource, you get a bookkeeping team with QuickBooks ProAdvisor credentials and ongoing training on minimum wage laws, overtime rules, and worker classifications. An in-house person can become an expert too, but your company pays for the learning curve.
Data Security
Reputable bookkeeping and payroll providers use secure, multi-layered cloud encryption to protect employee financial data.
What’s Included — and What It Costs
Full service is your monthly bookkeeping plan plus the add-ons your small business actually needs.
Base Monthly Bookkeeping (Pick One)
- Starter — $325/month — up to 2 accounts
- Growth — $525/month — up to 4 accounts (most popular)
- Premium — $795/month — up to 10 accounts plus priority support
Add-On Services
- Payroll processing — starting at $150/month
- Sales tax filings — $75–$150/month
- 1099 preparation — $10 per form
- Cleanup / catch-up work — $75/hour
- Budgeting and cash flow planning — custom pricing
A Typical Full Service Client
Growth plan ($525) + payroll ($150) + sales tax ($100) = ~$775/month, fully handled.
How Payroll Works
Payroll Setup
We set up payroll inside QuickBooks Online Payroll or migrate you from another provider.
Pay Period Processing
We run payroll on your schedule — weekly, bi-weekly, semi-monthly, or monthly. Direct deposit and payroll reports every cycle.
Multi-State Payroll
If your company has employees in multiple states, we handle the additional state registrations and quarterly filings.
Switching Providers
We coordinate the handoff so nobody misses a paycheck. Most migrations take 2–3 weeks.
How Quarterly Filings Work
Federal Payroll Tax (941)
Filed quarterly, on time, automatically.
State Withholding
Filed per your state’s requirements.
Sales Tax
Monthly or quarterly, depending on your state and sales volume.
Estimated Tax Payments
If you make estimated income tax payments, we calculate the numbers and hand them to your accountant.
How It All Comes Together
One bookkeeper handles all of it — not a different person every quarter, not a ticket queue.
Onboarding
Free consultation, secure account access, payroll setup, and clean handoff from any prior provider. Takes 1–3 weeks.
Monthly Close
Books reconciled and reports delivered every month.
Payroll Cycles
Your team gets paid on time, every pay period.
Quarterly Filings
Every quarter, the right tax filings get filed before the deadline.
Year-End
Books are clean, 1099s and W-2s are issued, and your accountant gets what they need.
Why Choose Full Service Bookkeeping
Stop Juggling Vendors
One person for payroll. One for bookkeeping. One for sales tax. None of them talk. Full service puts it all under one bookkeeping and payroll provider.
Tax Season Stops Being a Fire Drill
Good bookkeeping all year makes tax time much easier. Your accountant can file faster — and often cheaper — when books, payroll, and 1099s are already clean.
See the Whole Picture
When everything runs through one bookkeeping team, you understand your company’s full financial health.
Frequently Asked Questions
What’s the difference between monthly and full service bookkeeping?
Monthly bookkeeping covers reconciliations, categorization, and financial reports. Full service adds payroll processing, sales tax filings, 1099 preparation, and quarterly compliance. If you have employees, contractors, or sales tax obligations, full service is usually the better fit for your small business.
Do you process payroll for W-2 employees and 1099 contractors?
Yes — both. We run payroll for W-2 employees with direct deposit and full payroll tax filings, and for 1099 contractors with proper documentation tracked all year. Payroll starts at $150/month and scales with the size of your team.
What quarterly tax filings do you handle?
We handle 941s, state withholding filings, and sales tax filings on whatever schedule your state requires. If you make estimated income tax payments, we calculate the numbers and hand them to your accountant.
Do you file my income taxes?
Not yet. Small business tax preparation is coming soon. For now, we keep your bookkeeping, payroll, and quarterly filings clean so your accountant can file your annual income taxes quickly.
How do you handle multi-state payroll?
If your small business has employees in multiple states, we handle the additional state registrations, withholding setups, and quarterly filings required for each state.
How does payroll setup work if I’m switching from another provider?
We coordinate the handoff so nobody misses a paycheck. We migrate employee records, prior pay history, and tax info into QuickBooks Online Payroll. Most switches take 2–3 weeks.
Will you handle 1099s and W-2s at year-end?
Yes. W-2s are part of payroll processing. 1099s are $10 per form. We track contractor payments all year so January isn’t a scramble.
How much do bookkeeping and payroll services for small business cost?
A typical full service client is on our Growth plan ($525/month) with payroll ($150+/month) and sometimes sales tax filing ($75–$150/month) — roughly $775–$900/month all in. We’ll give you a clear quote during your free consultation.
Ready to stop juggling vendors and have your entire financial back end handled by one bookkeeping team? Book a free consultation and we’ll map out what full service would look like for your small business.
